Name, Purpose, Principal Office 1. The CSAIA exists to promote and increase constructive relationships between investigators throughout the state and nation in order to aid the rapid dissemination of information, as well as to form contacts and liaisons to further assist in the apprehension of offenders and the effective investigation and prosecution of sexual assault cases.
The CSAIA advocates effective relationships between investigators and members of related disciplines see a, above for the purpose of improving the team approach to cases to assure that victims receive the highest level of service and sensitivity and that offenders procure the maximum measure of the law.
The CSAIA encourages the ongoing development of progressive standards of training and qualifications for sexual assault investigators and members of related disciplines to assure the continuing improvement of effectiveness in the field. Any change shall not require an amendment to the Bylaws, and shall be noted by the Secretary of the Association in the minutes of the meeting when the change occurs.
Proper notification of such a change of location shall be made by the Secretary of the Association to the appropriate State agency. Board of Directors 2. All members in good standing of the Association are eligible to submit their name for election to the Board of Directors. The Board of Directors positions shall be selected in a general membership election where all members in good standing may vote. This election process shall be completed no later than the first day of December of odd-numbered years.
The votes shall be counted by the incoming President and the outgoing President. All Board of Director positions are elected during a general membership election, with the exception of the incoming President and the outgoing President. Any vacancy on the Board of Directors or among the officer positions caused by death, disability, resignation, or removal shall be filled by a simple majority vote of the Board of Directors.
Any member appointed by the Board of Directors to a position on the Board due to a vacancy will serve out the remainder of the term. That Board member shall not be eligible to be elected to the position of President Elect. Only members who have been elected to the Board by popular vote of the Association membership may hold the office of President or President Elect. At the first Board meeting of each year, the Board of Directors shall elect by a simple majority, a President Elect, a Secretary and a Treasurer from among the newly elected Board.
The member holding the position of President Elect during the previous calendar year shall automatically be installed as President. The member holding the position as President the previous calendar year shall automatically be installed as the Immediate Past President and is eligible to be elected to an open officer position except that of President Elect.
A member may not hold the position of President Elect until three complete years have transpired since the conclusion of their term as President. There is no limit on the number of terms that the Secretary or the Treasurer of the Board of Directors may serve. Duties and Powers of Officers 4. The President shall preside at all meetings of the membership and the Board of Directors. The President will also be responsible for preparing the agenda for the meetings of the Board of Directors.
All official correspondence of the Association and any documents that express the position of the CSAIA shall be signed by the President. Consequently, a new President Elect shall be elected by the Board of Directors when the current President Elect assumes the position of the departing President. The new President Elect shall also serve the remaining portion of the term and serve for the following term as President Elect.
The Secretary shall keep the Articles of Incorporation and the Bylaws. The Secretary shall also provide a copy of the Bylaws to any newly installed Board member. The Treasurer shall deposit all monies of the Association in an institution insured by the Federal Deposit Insurance Corporation in amounts not exceeding the maximum amount insured.
The Treasurer will open the books of the Association, with reasonable notice, at reasonable times and locations, to the inspection by any member of the Association. The Board of Directors may elect to hire a bonded accountant or bookkeeper to assist the Treasurer.
In that eventuality, the Treasurer will be responsible for the supervision and monitoring of that position. This report shall be presented to the Board of Directors at the first meeting of the new year. Removal of a Member of the Board of Directors 5. Cause shall include but is not limited to the following: The reporting person may remain confidential unless they are a principle witness. In any other situation, the matter shall be the first item on the agenda for the next meeting of the Board of Directors.
The President shall advise all members of the Board of Directors of the agenda item prior to the meeting-taking place.
This action shall require a discussion and a vote before the matter is resolved. The President will then report the allegations and findings of the investigation.
The involved Board member will be allowed to respond. At the conclusion of the discussion, the Board member in question will be asked to leave the room, and a secret ballot will be taken. The votes will be counted by the President and the President Elect. They will only announce if the motion carried or not, and the breakdown of the votes shall remain confidential.
President, President Elect, Secretary, Treasurer. Other Rules Governing the Board of Directors 6. Members of the Board of Directors or members who have been authorized to perform duties for the Association shall be reimbursed for reasonable expenses incurred during those activities. In the event that a non-member of the Board of Directors requires reimbursement, that request shall be made to the Treasurer through the member of the Board who is supervising the non-member.
In the absence of such a member, the request shall be made through the President. The Treasurer shall make a record of the reimbursements available to all members of the Board of Directors. To this end, the Board of Directors may elect to issue credit cards to the members of the Board for the purpose of conducting these transactions in an expeditious manner. Only members of the Board of Directors may be issued or use Association credit cards.
The Treasurer shall provide copies of all charges made by each Board member to all of the members of the Board of Directors for review and to ensure the validity of the charges.
Unless so authorized, no member shall have the power or authority to bind the Association to any contract or render the Association contractually liable for any purpose whatsoever.
CSAIA shall not endorse or oppose any person running for election or seeking appointment to any public office. A majority of the authorized number of Directors shall constitute a quorum for the transaction of business.
In that situation, any member may call for an item on the agenda to be heard between meetings, with an explanation as to why the item cannot wait until the next regular Board meeting, with the President and President Elect concurring. The item shall require a motion, a second, a discussion, and a vote. A quorum vote will be needed in order to carry the motion.
This type of voting should be conducted via E-mail or other similar technology, where all members of the Board have access to all correspondence on the item. The Secretary shall print all records of this transaction of business, and incorporate those records into the minutes of the next Board meeting.
Membership may also be granted, by a simple majority vote of the Board, to persons who work in disciplines not listed in section 1. The Board of Directors has the right to cancel any membership when a member has displayed any behavior that is disruptive, offensive, and destructive or criminal at any CSAIA sponsored event. The member may be asked to leave the event. Annual membership dues shall be established by the Board of Directors by simple majority vote.
Past Presidents are subject to having this status revoked under the provisions set forth in section 8. Any changes to the existing bylaws shall require a vote of the general membership, with a simple majority of the voting members being required to approve the changes. Purchase of equipment shall require a simple majority vote of the Board of Directors.
In the event that an item has little or no value, it may be donated to a worthy non-profit organization as decided by the Board of Directors. Equipment that has become worthless may be discarded.
A designated member of the Board of Directors shall be responsible for the maintenance of the storage facility and for the retrieval of items. The mechanism for this arrangement will be left to the discretion of the seated Board members.